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Behind the Scenes: How Our Team Sets Up a 1,000-Guest Event

September 18, 2026 1 min read Pears Communication
Behind the Scenes: How Our Team Sets Up a 1,000-Guest Event cover illustration

Guests see the finished stage and beautiful décor. Behind that moment are many hours of careful work. Here is how a large setup usually comes together.

48 hours before

Final checks of the 3D design, material lists and vendor timings. Fabrication and floral orders are confirmed.

24 hours before

Stage structure, truss and lighting rigs go up first. Décor and fabric draping follow.

Event morning

Fresh flowers are installed, tables are set, and sound and light are tested. The catering team starts preparation.

One hour before

A full walkthrough with the client and a final briefing for every team member.

After the event

Our team clears the venue carefully so it is handed back clean and on time.

Meet the team behind our events.

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